Event Management

The Event Management Kit has been designed to assist and support organisations, individuals and community groups who are planning events in Weipa. The kit consolidates all requirements and procedures for events, including what licences, approvals or bookings may be required.

The kit is a guide only and is by no means a definitive resource as each event will have its own specific requirements and needs. The Events in Queensland – Best practice guidelines for event delivery in Queensland handbook available from the Queensland Government website is a great resource for planning your event.

WTA regulates events by way of an event registration process to ensure events are carried out in a safe manner for patrons, whilst preventing nuisances to the surrounding environment. Event organisers are required to complete a Special Event Permit application form. You will also be required to provide a detailed Event Management Plan and Site Plan as part of the application process.

To ensure WTA has adequate time to assess and review your submission and process any approvals or licences, applications must be submitted to WTA at least 2 months prior to the event (some larger events may require additional time).

Planned traffic management is essential for maintaining public safety at events and festivals and approval is required from both WTA and Queensland Police Service to fully or partially close a road or to alter traffic conditions on a road (WTA approval is required prior to lodging an application with QPS). Please find both WTA and QPS application forms below.